Laser Printer Buying Guide for Businesses: What You Need to Know

Printing costs can cripple any business, big or small. That’s why it’s important to choose the most suitable devices for your organization. If you’re thinking of buying laser printers for your business, you’re better off knowing what to look out for before making a purchase. To help you, this article will look at what businesses need to consider before buying laser printers.

What Are Laser Printers?

There are two different types of printers: laser and inkjet.

The former uses a laser to create an electrostatic impact on a cylinder to attract a toner that renders text on paper. Unlike an inkjet printer that uses ink, the laser printer uses laser and toner. For that reason, laser printers prevent ink stains and constant cartridge replacement. If that’s your priority, opt for a laser printer.

Different Types of Laser Printers

There are different types of laser printers, and you have to understand what each of them does to know what model to get for your business.

1. Multifunction Printers

As the name implies, this printer copies, scans, and faxes documents. As a result, business owners can save money by getting a three-in-one device. This is an excellent printer to consider if you don’t do a lot of scanning and faxing, and want to cut down on costs.

On the other hand, having just one device for these different functions may limit your productivity, especially if your business requires a lot of faxing and scanning as well. Plus, multifunction printers may lack certain features found in specialized devices.

2. Mono Printers

Mono printers are fast and produce sharp text, making them great for printing large volumes of documents. Also, these models are generally the cheapest of the laser printers. However, a mono printer is only suitable for black and white. If you print colored or graphics, you’ll need a different printer.

3. Color Printers

These printers are the best choice for businesses that print more graphics or colored documents. Color printers are more expensive than mono printers, however, and slower. If you want a faster color laser printer, you will need to pay more.

4. Wireless Printers

If you have an aversion to seeing cables, this is the printer for you. What sets it apart is that it comes without wires and is Wi-Fi ready, giving you a neater space. But as expected, it doesn’t come cheap.

What to Consider Before Getting a Laser Printer

You must consider several things before choosing the right laser printer for your business. The factors can range from your business needs and budget to space.

Business Needs

This is the most crucial factor when choosing a printer for your business. It would be a waste of time and money if your printer doesn’t meet your needs. Therefore, you must highlight what you need a printer for and then find a model that can solve that need.

For instance, if the productivity of your employees hinges on the speed of your printer, you need a model that will meet that expectation. A fast laser printer might not be a priority for a business that prints just a few documents per month, but one that relies on documents should get a faster printer.

Also, consider the kind of paper you use in your business. Some businesses are fine with only standard paper sizes. But if you use a variety of paper, you should get a printer that can print different paper sizes.

Furthermore, if your business is printing many graphics or colored documents, you have no business getting a mono laser printer; you need a color printer with high resolution. The resolution is measured by DPI (Dot Per Inch); the higher the DPI, the better your resolution. Most businesses that don’t use a lot of graphics can make do with 1200 x 1200 DPI, but if your company depends on graphics, you need at least 2400 x 2400.


Having highlighted your business needs, you must also look at your budget. Of course, there are times when you might need to go above budget to get what you need. In the long term, it’s better to be pound-wise than penny-wise.

If you need a more expensive printer, you’ll save from spending more in the long run. Apart from that, don’t go beyond your budget unnecessarily. For instance, getting a wireless printer isn’t always an essential requirement, and if your business can’t afford one, there’s no need to get one.

Another thing to note when looking at the budget is the overhead costs. The capital you’ll spend on your printer isn’t limited to its initial cost; note the cost of toner cartridges as well. Ensure you get a printer with a cartridge you can afford when you need to replace it. Also, the drums and cartridges on some printers will require replacing. You should be able to afford it in the long run or go for a model that only requires cartridge replacement.


Space is also a factor to consider when purchasing a laser printer. Look at how it will fit into your available space so you don’t get something bigger than you can handle. You should also consider the entryway. Be sure the printer will be able to pass through comfortably without causing damage.

Get the Best Laser Printer for You

Getting the right laser printer will save your business money, effort, and time. Once you’ve considered all the factors and decided on the right printer for your company, you must get the right quality printer from the right vendor.

Fortunately, if you’re in Bloomington, Minneapolis, or St. Paul, you have nothing to worry about. DTS is the best vendor for any type of quality laser printer. Contact DTS to get your laser printer today.