What to Look for in a High-Volume Printer

DTS Nov. Blog 300x180 - What to Look for in a High-Volume PrinterIt is always more economical for businesses, including small- to medium-sized businesses (SMBs), to invest in modern, reliable office equipment to complete their daily tasks. The versatility and practicality of these devices provide unmatched workflow efficiency for your team. This productivity is particularly of value as you look toward the future growth of your business.

But, when it comes to office equipment, there are several factors to consider before your next purchase or lease. One is the type of work you intend to perform with your chosen office equipment. Efficient high-volume printers are one option for paper-intensive businesses that rely on numerous monthly outputs. If you are running a small business, your printer must be capable of handling your company’s ever-expanding workload, as keeping up with demand is a cornerstone to your success.

High-volume printer to the rescue.

The thing with business is that it can be a bit unpredictable. You never know what to expect on a daily basis. It is always better to be prepared for the unexpected. Here are a couple of situations that will make you glad to have a high-volume printer on hand rather than one that cannot handle your workload.

Situation 1: As an up-and-coming law firm, you just landed a new case. It’s your most significant case to-date and requires copious amounts of confidential documents to be printed throughout proceedings, including briefs, affidavits, evidentiary reports, depositions, and more. Your focus should be on the case at hand, rather than the volume of hardcopy documents that need to be printed to represent your new client effectively. With a high-volume printer, you can easily keep up with the demand of printed collateral required to ensure you provide the best representation possible to your client.

Situation 2: To add credibility to your business, you have been tasked with creating an industry-specific best practices guide. In addition to adding the guide to your website, you decide to print copies for all of your current customers. Rather than outsourcing this task to a third-party print shop, a high-volume printer allows you to tackle it in-house. Doing so will give you the ability to print on demand, instead of waiting in your local print shop’s queue, and save you money in printing costs.

Keeping up with high-volume printing will add credibility to your business. In both situations, you can scale your business to add new clients and solutions, opening up opportunities for growth. This growth is due, in part, to having immediate access to the right office equipment for the task at hand.

Importance of choosing the right brand.

When it comes to office equipment, it is essential to choose not only the right product but also the right brand. Only purchase products from a trusted, reliable brand whose hardware and software offerings stand the test of time. A brand that has been in the business of selling imaging equipment for a significant amount of time indicates a loyal following and that it has met its clientele’s needs for many years.

Brand selection is important because your office equipment has to be reliable. Office equipment, like a printer, copier, or multifunction printer, is used on a daily basis by multiple members of your team. With so many employees using your printer fleet, products from an untrusted brand may not be able to survive your office’s workload. In the long run, verified, longstanding brands are a good investment for those looking for office workhorses to handle your day-to-day operations and can scale with you as your business grows.

Sharp is one top brand to consider. This leading brand has been at the forefront of offering innovative products, solutions, and equipment for over 100 years. The Japanese commitment to producing high-quality products, coupled with Sharp’s principle of excellence, are two foundational reasons why this brand continuously provides top-notch document imaging solutions and hardware.

Choosing high-volume printers.

Now that the importance of having the right device and brand has been outlined, next, you must determine how to select the right high-volume printer for your office. A great place to start is by checking out Sharp’s line of multifunction printers (MFPs), most of which are capable of producing sizable volumes of outputs. MFPs offer printing, scanning, faxing, and copying functionalities all in one device, while providing high-volume performance. Incorporating an MFP to your imaging fleet not only allows you to produce your desired quantity of outputs but also decreases the office space needed for separate printers, copiers, fax machines, and scanners. The MFP lineup from Sharp provides a wide selection of paper feeding and finishing options as well to ensure all of your workflow needs are met.

Here are a few other features to consider:

  1. Energy-saving capability. Green is in. There is little room for businesses to justify additional carbon dioxide emissions to their current footprint. Sharp’s designs—in all its tech devices and equipment—are energy-saving with a low carbon footprint.
  2. Automation capabilities. Printers may seem dated due to the latest paperless trend. However, corporate offices still need printing capabilities, as documents still need to be furnished as hard copies. But, printers these days do so much more than printing. They can streamline and automate your office’s workflows. Therefore, to maximize performance, your office equipment must connect with productivity and automation applications. Sharp’s high-volume multifunction printers are designed to be compatible with various optimized software solutions so that your daily tasks are efficient and automated.
  3. Cloud connectivity. In line with the strength of automation and adapting to ever-changing technology, consider choosing a printer or MFP that connects with the cloud. Mobile printing allows your remote or traveling employees to print on the go, making workflows more efficient and enhancing customer service. Technology should make our lives easier, and an MFP that connects with the cloud is one of the tech tools that will make printing tasks more convenient for your team.

At Definitive Technology Solutions, we pride ourselves in providing our Bloomington customers with high-quality, reliable office equipment that can handle high-volume outputs. We are able to fulfill this commitment by partnering with imaging industry powerhouses, like Sharp. If you need help finding the right high-volume printer for your business, contact us today.