c06255366 - Considerations When Leasing a Multifunction Printer

Leasing of a multifunction printer

A multifunction printer is a versatile machine. Not only is it tasked with printing documents in the highest possible quality, but it also offers a host of other features, including the ability to scan, fax, and copy documents. Having all of these features in one machine helps reduce costs while streamlining workflows that would otherwise be spread out over multiple devices. Leasing is a popular choice for businesses in search of the best value for their budgets.

When finding the right HP printer in Minneapolis for your leasing needs, it’s important to keep several considerations in mind starting with your business’s printing and copying requirements. In addition to knowing your business’s page-per-minute (PPM) requirements, consider how many users will actually utilize the device and how they’ll use it on a day-to-day basis. If your office rarely prints in color, consider a black-and-white MFP to save on ink, toner and other related consumables.

Ease of use is also an important consideration when leasing new printers. Look for machines that offer intuitive interfaces that take minimal time to learn and navigate, along with easily-accessible support and documentation. The latest machines from HP feature touch screens that users can operate just like modern tablets. Familiarizing yourself with a floor or demo model can help overcome reservations about usability and let end-users interact with the device before leasing.

Don’t forget about your printer’s capabilities and how they’ll benefit your office environment. Multitasking is a crucial capability in high-volume environments. Keep in mind that some machines offer a plethora of features, but without built-in multitasking capabilities, those features can only be accessed one at a time, leading to bottlenecks that negatively impact productivity. Some devices also come equipped with software and companion apps that enhance usability, streamline workflows, and even automate specific processes.

Service and warranties are also important considerations. Check whether your printer’s warranty comes directly from the manufacturer or the vendor. Also, consider the annual costs of operating your newly leased equipment and how it’ll impact your bottom line. Multifunction printers are also a common gateway for malicious cyberattacks and data breaches. Fortunately, many HP multifunction printers in Minneapolis offer extensive protection against potential digital threats.

Contact Definitive Technology Solutions today and let us help you find the right HP printer for your Minneapolis business