High Volume, High Reward: The Benefits of an In-House High Volume Printer
Suppose you are a business owner or operations manager in medical, pharmaceutical, marketing, travel, hospitality, real estate, banking, insurance, or food service industries. If so, we know you still rely heavily on paper documents and materials. Even if you are not in one of the mentioned fields, businesses across the United States, big and small, need paper for their day-to-day operations.
What Is A High Volume Printer?
High-volume printers are an extremely beneficial tool for businesses dealing with large volumes of printed materials. These are laser or inkjet printers that are specifically designed to print large quantities at a super-fast rate.
For paper-intensive businesses, a high-volume printer is a fantastic investment, and you can have this piece of technology in-house at your place of business. This means no more outsourcing for printing jobs, no more third-party processes to navigate, and no more added costs for having someone else setting the price for your printing needs.
The Benefits of In-House High Volume Printers vs. Outsourcing Large Print Jobs
Having an in-house high-volume printer will save valuable employee time, but it will also save you money. For example, physical costs related to print jobs and expenses associated with efficiencies and productivity in your office environment.
There are plenty of other additional benefits to investing in an in-house high-volume printer instead of outsourcing your large print job needs:
- There are many options for in-house high-volume printers, so you do not need to compromise on quality at all.
- Businesses can choose an in-house high-volume printer specifically for their needs instead of dealing with outsourcing that comes in a “one-size-fits-all” model of pricing. Businesses can make specific decisions regarding size, space availability, type of design, quality, and quantity.
- Businesses can also control inventory costs for materials and supplies related to their high-volume printer by owning everything. These include things like paper, toner, ink, etc., that can be purchased and bought based on usage and needs. This also allows businesses to decide precisely what type of materials and supplies they want for their printer and set up ordering appropriately in-house, giving a company complete control.
- Schedules and production time for printing documents are also controlled entirely in-house. This means a business does not have to rush to get an order out the door because the team on the ground handles everything. Firms with in-house high-volume printers do not have to deal with the backlog of working with an outsourced printing company. This makes project timelines and deadlines for printing more streamlined, and all ownership is also in-house.
- There are no more mark-up pricing costs or processing fees because everything is handled by your business and your employees.
- In-house high-volume printers work for small print jobs, medium print jobs, or large print jobs so that staff members will benefit from the overall convenience.
- Having an in-house high-volume printer also means that documents stay within your company. In our modern age of security issues, having everything in-house adds an extra layer of protection. You do not need to send data to an outsourced site and worry about how another company handles sensitive information about your staff or customers. Businesses with in-house high-volume printers can set up their own security guidelines for how to print things safely and with confidentiality.
Factors To Consider When Choosing A High Volume Printer
Choosing the right in-house high-volume printer really depends on your business structure and the number of printed documents your company needs every month. There are hundreds of models on the market of various sizes, power, speed, and output.
To make the decision, we suggest business owners or facility managers take some time to think through all of the factors related to choosing the best high volume printer for your needs:
- Functions. Some in-house high-volume printers only print. While this might be all your staff needs, there are other options that copy, scan, fax, and email (among other things).
- One vs. two-sided features.
- Black and white vs. color (black and white printers process things faster, but many companies need the flexibility of both options; a business in a legal environment, for example, might be perfectly fine with a black and white option because most print jobs are high-text documents).
- Toner costs vs. inkjet costs.
- Wi-Fi connectivity (flexibility of printing from anywhere in the office from any device).
- Average monthly use (this is how many pages you typically need to be printed for your day-to-day operations and projects; another bonus with having a high-volume printer in-house is that you can do your own print audits and track volume internally).
- Energy efficiency.
- Quality of paper stock and sizes. Do you just need standard 8.5in x 11in paper, or paper of all different sizes?
- Stapling, hole punching, and binding options (there are even printers that can fold, make booklets, and stack depending on the types of projects a business needs).
- IT support and ongoing trouble-shooting support.
- Maintenance and inspections.
- Space in the office for the physical printer and supplies.
In addition, it is always recommended to do your homework and find reviews about the product options. Many reviews can be found simply by searching online, but referrals from other businesses that use in-house high-volume printers are also highly informative. You can also call a customer service representative from the printer company and ask for reviews or current/past user reports.
If you think an in-house high-volume printer is the right tool for your Minneapolis-area business needs, give DTS a call to discuss your options. We´ll help you explore your options so you can make the best decision for your company.